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Costs (fees and expenses)

Royalties for the use of photos of the Federal Press and Information Office

Royalties of the Federal Press and Information Office will be generated automatically for registered users in their cart or may be arranged directly with the Federal Press and Information Office. For more information, please call +49 (0)30 18 272-2186 or -2345 or send an e-mail to bilderdienst@bpa.bund.de. The royalties depend on the medium, type and scope of use, which must be specified. If no other agreement has been made, the royalties will be charged in accordance with the applicable rates of the Federal Press and Information Office. To calculate these rates, the royalties of the Mittelstandsgemeinschaft Foto-Marketing (MFM) in the respective valid version apply. If the customer does not provide precise information, the Federal Press and Information Office is entitled to charge a blanket royalty.

Costs (fees and expenses of the Federal Archives)

In the Digital Picture Archive you will find photos, aerial photos and posters of the Federal Archives and photos of the Federal Press and Information Office. The use of images from the Federal Archives is governed by the "Special Cost Regulation of the Federal Government Commissioner for Culture and the Media (BKM) (Besondere Gebührenverordnung BKM - BKMBGebV)" from 31. August 2021.

Below you will find the most important provisions of the BArchKostV (the Federal Archives Cost Regulation is originally written in German! In the event of any differences in meaning between the original German version and the English translation, the original German version takes precedence!):

§ 1 Charging of fees and expenses
(1) Within the scope of responsibility of the Federal Government Commissioner for Culture and the Media (BKM) fees and expenses shall be charged for individual allocable public services based on the following legal bases:
1. Federal Archives Act (="Bundesarchivgesetz"),
2. Stasi Records Act (="Stasi-Unterlagen-Gesetz"),
3. Ac?t on the Protection of Cultural Property? (="Kulturgutschutzgesetz"),
4. Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) (OJEU L 119, 4.5.2016, p. 1; L 314, 22.11.2016, p. 72; L 127, 23.5.2018, p. 2, L 74, 4.3.2021, p. 35) in its respective valid version.
(2) Decisions regarding the authorisation of payments as well as any measures and controls required in this context are free of fees and expenses.

§ 2 Amount of fees and expenses
(1) The amount of fees and expenses complies with the schedule of fees and expenses in the appendix. The schedule of fees and expenses also regulates the facts of exemption from fees and expenses.
(2) The fees and expenses to be charged in accordance with the schedule of fees and expenses also include the costs of determining the fees and expenses.
(3) Expenses that are not listed in the schedule of fees and expenses shall be covered by the fee.
(4) Without prejudice to § 1 (2), expenses shall also be charged if
1. the individually attributable public service is free of charge or
2. or a fee is waived.
In these cases, expenses will only be charged from an amount of 3 EUROs.

§ 3 Time-based fees
Unless otherwise specified in the schedule of fees and expenses, the general hourly rates for administrative employees in the Federal Administration as specified in Appendix 1 Part A of the General Fee Ordinance (AGebV) in the version applicable on 18 February 2021 apply to the time expended.

§ 4 Effective date
This regulation comes into force on 1st October 2021.

Number Chargeable act Fees/ expenses in Euro
1 Use of archival materials of the Federal Archives according § 10 BArchG  
1.1 Processing of enquiries  
1.1.1 Use of archival and library material in the reading room without any special effort free of charge
1.1.2 Written information or search for archival and library material 20 € / hour
1.1.3 Written information or search for archival and library material for scientific purposes in the public interest, provided that no more than one hour of working time is required per use free of charge
1.1.4 Clearance of rights 30 € / hour
1.1.5 Processing of enquiries according to number 1.1, if the use is indispensable for the exercise of legitimate personal interests for the assertion of pension, maintenance, inheritance or other legal claims, in particular in the area of reparation or rehabilitation of state injustice, and thus no professional or commercial purposes are pursued free of charge
1.2 Special effort in provisioning  
1.2.1 Preparation of archival records for presentation 40 € / hour
1.2.2 Preparation of archival records for presentation for scientific purposes in the public interest, provided that no more than one hour of working time is required per use free of charge
1.2.3 Provision of digital or analogue reproductions 24 € / hour
1.2.4 Provision of digital or analogue reproductions for scientific purposes in the public interest, provided that no more than one hour of working time is required per use free of charge
1.2.5 Provision of original digital data 20 € / hour
1.2.6 Provision of original digital data for scientific purposes in the public interest, provided that no more than one hour of working time is required per use free of charge
2 Use of pictures, posters, film and video material  
2.1 Use per picture or poster Fees see Table of Fees for the Use of Pictures and Posters [below]
2.2 Use of pictures or posters for non-commercial purposes free of charge
3. Personal exemption from fees  
3.1 The submitting authorities and their legal or functional successors as well as owners of archival records of private origin have free access in the Federal Archives to the archival records they have submitted free of charge
3.2 The exercise of the rights of the persons concerned according to § 14 (1) BArchG is free of charge if the information can be provided with a reasonable administrative effort free of charge
3.3 In the case of obviously unsubstantiated requests or in the case of frequent repetition of requests by a person concerned according to 3.2, a processing fee may be charged in accordance with the schedule of fees or the processing of the request may be refused completely according to time spent
4 Expenses
 
4.1 In addition to the fees for the use of archival materials of the Federal Archives, the following costs for the use of material resources and special services shall be charged as expenses:  
4.1.1 Services of other authorities and third parties (e.g. performance of reprographic work, production of user copies for film and video material) in full
4.1.2 Reproductions and hard copies made on special request, per item 0,03 €
4.1.3 Hard copies from microscanner, per item 0,03 €
4.1.4 Data carriers; storage media in full
4.1.5 Other special services, e.g. packaging and shipping in full

Table of Fees for the Use of Pictures and Posters according to Chargeable Act No. 2.1 of Section 1 (German Federal Archives Act) of the Appendix (Fee Schedule) to § 2 (1) of the Special Cost Regulation of the Federal Government Commissioner for Culture and the Media (BKM)

For analogue distribution, the calculation is based on the number of reproductions and the print run. For digital use, the calculation depends on the distribution and the duration of use. Fees for the clarification of rights will be charged separately with regard to the time of work required (chargeable act No. 1.1.4), if it differs significantly in individual cases.
There is no entitlement to use. This applies in particular if interests worthy of protection, e.g. personal rights as well as copyrights and related rights, oppose a use.
Legal basis for the calculation of the fees is § 11 of the Act on the Use of Data of the Public Sector (Data Use Act = "Datennutzungsgesetz" - DNG). Exclusive rights to the use of archival materials of the Federal Archives are not granted, as prohibited by § 6 (1) DNG.
The Regulations of the Federal Archives for the Use of Audiovisual Materials apply in all cases.
The fees refer to the single use for reproduction within the agreed scope of use. Any further or additional use (e.g. in another medium) has to be applied for separately and will be charged accordingly. The fees are indicated in euros.
Digitized files have to be deleted after the agreed duration of use.

I. Books, illustrated books, paperbacks, books on demand, exhibition catalogues, periodicals such as journals, magazines, newspapers etc.

The duration of use is limited to one edition and a maximum of 3 years, unless otherwise specified. The duration of use can be extended within the usage period. It is also possible to request for a longer duration of use directly.
New editions with a new ISBN will be charged in full according to the number of copies.
Translations of an edition are charged with a surcharge of 50% on the fee for the respective print run.
When using a reproduction in print and e-book / PDF simultaneously, a discount of 50 % on the fee for e-book / PDF will be granted according to the respective print run.

(A.) Publication in print or downloadable formats such as PDF, e-paper, e-book or on electronic storage medium

print run up to per edition simultaneous use in print and e-book / PDF additionally per translation additionally per unchanged or updated edition
500 (1.) 45 € (2.) + 22.50 € (3.) + 22.50 € (4.) 22.,50 €
1,000 (5.) 50 € (6.) + 25 € (7.) + 25 € (8.) 25 €
2,500 (9.) 60 € (10.) + 30 € (11.) + 30 € (12.) 30 €
5,000 (13.) 76 € (14.) + 37.50 € (15.) + 37,50 € (16.) 37.50 €
10,000 (17.) 80 € (18.) + 40 € (19.) + 40 € (20.) 40 €
25,000 (21.) 90 € (22.) + 45 € (23.) + 45 € (24.) 45 €
50,000 (25.) 100 € (26.) + 50 € (27.) + 50 € (28.) 50 €
100,000 (29.) 115 € (30.) + 57.50 € (31.) + 57.50 € (32.) 57.50 €
more than 100,000 (33.) 135 € (34.) + 67.50 € (35.) + 67.50 € (36.) 67.50 €
unlimited any number of translations of one edition (37.) 400.00 €

(B.) Cross-Media usage for print, including e-paper, online, app for usage period of 3 years

  per print run up to  
(38.) 500 90 €
(39.) 1,000 100 €
(40.) 2,500 120 €
(41.) 5,000 150 €
(42.) 10,000 160 €
(43.) 25,000 180 €
(44.) 50,000 200 €
(45.) 100,000 230 €
(46.) more than 100,000 250 €
(47.) unlimited print run + unlimited period of use 400 €

(C.) Insertion on internet or intranet including online newspapers and magazines, online services

duration of use insertion on one web domain insertion on different web domains
1 month (48.) 30 € (49.) 45 €
3 months (50.) 40 € (51.) 60 €
1 year (52.) 70 € (53.) 105 €
3 years (54.) 100 € (55.) 150 €
5 years (56.) 150 € (57.) 225 €
no time limit (58.) 200 € (59.) 300 €

 

Exhibition, presentation, screening or projection

The fees are charged per inserted reproduction, regardless of projection size or number of screenings.

(D.) Digital displays (any kind of digital display device such as info screen, touch screen), screening with electronic storage medium, app, video guide

  duration of use  
(60.) 1 month 30 €
(61.) 3 months 40 €
(62.) 6 months 50 €
(63.) 1 year 70 €
(64.) 3 years 100 €
(65.) 5 years 150 €
(66.) 10 years 200 €
(67.) no time limit 300 €

Television, cinema and other productions

The fees are charged per inserted reproduction in a production regardless of the duration of the insertion.
The duration of use can be extended. The fee for the respective time period is charged in each case.

(E.) One-time TV broadcast per TV channel / program

range terrestrial, cable, satellite unlimited broadcasts on the same channel / program within 24 hours transmission via a channel's online service (catch-up TV) that is provided free of charge
up to 7 days: up to 1 year:
channels with limited local / regional range (68.) 70 € (69.) 105 € (70.) + 28 € (71.) + 52 €
generalist channels with regional range, e.g. ARD (MDR etc.) (72.) 84 € (73.) 126 € (74.) + 32 € (75.) + 60 €
specialty channels (76.) 84 € (77.) 126 € (78.) + 40 € (79.) + 68 €
generalist channels with national range incl. Arte, pay-TV (80.) 150 € (81.) 225 € (82.) + 48 € (83.) + 84 €

(F.) All-media use of film and TV productions, including streaming (e.g. Netflix), with any number of broadcasts of the same production:

(84.) national up to 5 years 240 €
(85.)   up to 10 years 360 €
(86.) europe-wide up to 5 years 320 €
(87.)   up to 10 years 480 €
(88.) worldwide up to 5 years 400 €
(89.)   up to 10 years 560 €

You can download the Table of Fees for the Use of Pictures and Posters as PDF file (only in german language).